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Import from Word

Preparing your document

The first step is to prepare to your word document. The following objects will NOT import and should be removed from your document before saving to HTML.

  • Headers / footers
  • Cover pages
  • Table of contents
  • Macros
  • Smart art or shapes

Multiple page document

  • It is important to note that ProProfs does not separate or automatically split up your document into multiple pages.
  • Your document will be imported as 1 page in ProProfs.
  • If you need multiple pages in ProProfs, you will need to split your document into multiple files and import.
  • Many users find copy-and-paste and drag-and-drop image upload is often a more effective for importing large word documents

 

We currently have a desktop program that we can use to split your word document into many html files. Please email us at support@ProProfs.com if you are interested in this service. The process is to send us your word document and we will split it up and send it back to you.

Saving Document as HTML

Follow these steps to import a Word document into ProProfs.

  1. Create a new folder on your computer called Import.
  2. In Word, select the Office button, then Open, and open the file.
    • In Word 2007:
    • Word 2013:
  3. Browse for the Import folder you just created.
  4. For the Save as type, select Web Page.
    • Word 2007:
    • In Word 2013:
  5. Click Save.
  6. Locate the files on your computer. Select all the files you want to zip. Right-click on any of the files (making sure all the files are still selected), select Send To, and another box will open. Click Compressed (zipped) Folder. A new folder with a zipper image on it will appear in the same general area (i.e., the desktop or folder in which the original item was saved). This is your new zip file/folder.
  7. Follow these steps to begin the import process.

 

Note: Make sure you select Clean up bad (Word, Frontpage) HTML on the import screen since Word saves webpages with lots of extraneous code. See Other Options for instructions.

 

Below is an example showing extraneous code added by Word to documents exported/saved as HTML.

 

<!--[if gte vml 1]><v:shapetype 
id="_x0000_t75" coordsize="21600,21600" o:spt="75" o:preferrelative="t" 
path="m@4@5l@4@11@9@11@9@5xe" filled="f" stroked="f"> 
<v:stroke joinstyle="miter"/> 
<v:formulas> 
<v:f eqn="if lineDrawn pixelLineWidth 0"/> 
<v:f eqn="sum @0 1 0"/> 
<v:f eqn="sum 0 0 @1"/> 
<v:f eqn="prod @2 1 2"/> 
<v:f eqn="prod @3 21600 pixelWidth"/> 
<v:f eqn="prod @3 21600 pixelHeight"/> 
<v:f eqn="sum @0 0 1"/> 
<v:f eqn="prod @6 1 2"/> 
<v:f eqn="prod @7 21600 pixelWidth"/> 
<v:f eqn="sum @8 21600 0"/> 
<v:f eqn="prod @7 21600 pixelHeight"/> 
<v:f eqn="sum @10 21600 0"/> 
</v:formulas> 
<v:path o:extrusionok="f" gradientshapeok="t" o:connecttype="rect"/> 
<o:lock v:ext="edit" aspectratio="t"/> 
</v:shapetype><v:shape id="_x0000_i1025" type="#_x0000_t75" style='width:438.75pt; 
height:177pt'> 
<v:imagedata src="v11%20OF%20Basics%20Show%20Me%20Guide%20IMPORT_files/image001.png" 
o:title="Wor2F7"/> 
</v:shape><![endif]-->