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Keyword Index

In addition to the table of contents, you can also create a keyword index. An index is a list of keywords or phrases that link to a page. Think of this as similar to a book index. This can help readers find the information they are looking for. When adding new pages you have the option of including the page in the keyword index and can specify an index name. The index will list the keywords in alphabetical order (ABC). You can also hide the entire keyword index tab.


Enable the Keyword Index

By default the keyword index is turned off. You can enable the keyword index on by:

  • Click on the Settings link.
  • Select Add, Edit, Customize Sites.
  • Select the site you want to enable the keyword index for.
  • Check Show Index Tab.

  • Click Save.

Your user role will determine whether or not you have access to the Settings section.

Viewing the Keyword Index

To access the keyword index, follow these steps:

  • Click on the Index tab (next to the Table of Contents tab).
  • This will display the index of keywords.
  • To view a page, click on a keyword and that page will open.

Add a Page to the Keyword Index

A new page will not appear in the keyword index by default.

  • Make sure the Keyword Index feature is enabled.
  • When editing a page, from the page details click the link More settings.
  • To add a page to the keyword index, check Show in Index.
  • Then type in a keyword or phrase in the input field.
  • Use a comma to indent and group. For example “Passwords, How to reset” would group under “Passwords.”
  • You can also enter multiple keyword entries. Each row you add will be a new entry in the index. For example the two rows “Passwords, How to reset” and "My Account, Manage password" would create two separate keyword entries linking to the same page.
  • Click Save.
  • The keywords will now appear in the index.

Hide a Page from the Keyword Index

  • When adding or editing a page, there is a check box called Show in Index.
  • To hide a page from the keyword index, simply uncheck Show in Index.
  • Click Save.
  • The keyword will no longer appear in the keyword index.

Rename a Keyword

To rename a keyword, follow these steps:

  • When editing a page, from the page details click the link More settings.
  • In the input field, type the new keyword.
  • You can also enter multiple keyword entries. Each row you add will be a new entry in the index. For example the two rows “Passwords, How to reset” and "My Account, Manage password" would create two separate keyword entries linking to the same page.
  • Click Save.
  • The updated keyword will now appear in the index.

Filter

The filter will search the index by keyword. It will search the entire index and only show the results that match.

  • To filter the index, type your search term in the input field.
  • The index will immediately search and display the results.
  • To revert back to normal view, delete the search term out of the box.