Roles & Permissions
Roles and permissions give your company the ability to control and assign what users can and cannot do in ProProfs. You can assign every user in ProProfs is a role when you add them. Learn more about adding users.
ProProfs has these pre-defined roles:
- Administrator - Administrators have access, and can make changes, to all features and settings.
- Editor - Editors can publish and manage pages but cannot change the settings.
- Contributor - Contributors can write or edit pages but cannot delete or publish them, neither can they access the settings.
- Viewer - Viewers can only view the content, similar to logged-out users. This role is designed for private sites.
Each role can perform a certain set of tasks, called Permissions.
Here's the permissions chart for each role:
| Permissions | Administrator | Editor | Contributor |
| Add New Folders |  |
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| Delete folders | |
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| Edit Folders | |
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| Add Pages | |
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| Edit Pages | |
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| Publish Pages | |
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| Delete Pages | |
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| View All Pages | |
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| Add Tooltips | |
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| Edit Tooltip | |
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| Delete Tooltip | |
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| Access Settings | |
Limit Site Access
When adding/editing users, you can limit which sites they can access. This option allows you to restrict a user's access to certain sites.
By default, a user is allowed to access all sites. To restrict a user from accessing a certain site, click the box next to the desired site (the box will show a check mark next to the restricted site).
Related Articles:
Add, Edit, Delete Users
How Do I Delete Users and Their Information?
Workflow Rules
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